These are the standard terms and conditions for headshot shoots. Have a read through. Any questions feel free to ask.
This agreement is between The Photographer: Jennifer Evans Photography and The Client.
**Receipt of booking confirmation details, via email or post, will constitute agreement of the following terms and conditions. Any variation to this agreement must be agreed in advance in writing.
Booking details
The terms of the session shall be confirmed via email for price, terms, timings and number of edited images delivered. After the shoot the preview images shall be delivered for selection. Please note that these are preview size low resolution jpgs and will be watermarked, and only the final edited images will be licensed for your personal marketing purposes and use.
Cancellation Policy
The full fee is payable with cancellations with less than 24 hours notice given. Please stay in touch if your plans change. At least 48 hours notice or more is appreciated as I can book in other clients and opportunities,
Retouching
The final images delivered will be edited and adjusted for exposure, contrast, colour grading, sharpness etc, plus a light retouch to clean up skin, blemishes and dark circles. The professional retouching is designed to be natural and subtle so they are an honest reflection of each client, whilst looking your best. Clients are not advised to retouch the images themselves. Please speak to me if you'd like further retouching and I'll be happy to help you.
Payment terms
The Client's right to use or reproduce a picture arises only when Jennifer Evans Photography' invoice relating to the grant of such right is fully paid. Any reproduction before payment of the session constitutes a breach of this Agreement.
Delivery of images
(Unless agreed otherwise in writing) The Photographer shall deliver the finalised edited digital images to the client in around 2 weeks, after client’s selection. The digital images will be delivered in both web and print formats via dropbox. (If you are in a rush for a deadline, please discuss beforehand and if possible I can prioritise a designated image - or offer an express service for an additional fee).
Copyright
As set out by the Copyright and Design Act 1988, the photographer retains the copyright to all the images and has the rights to use and reproduce any of the images within their marketing/press materials including online websites. Jennifer Evans Photography grants the client an unlimited license to utilize the edited images for their own marketing use, such as online and professional profiles.
Any ‘release’ of such rights to be agreed in writing prior to the session.
If the client wishes to supply the images to a third party for commercial or editorial purposes, the photographer/s must be notified and written consent given. All images must be credited as Jennifer Evans Photography, and where appropriate, a license fee arranged.
Limitation of Liability
In the unlikely event of images being lost through equipment malfunction or damaged without fault on the part of the photographer, liability shall be limited to a full refund of payments received from the client. The photographer has full Public Liability Insurance.
Storage of files
The raw images from your shoot are stored on a hard drive for around 2 years, so you can order more edits should you wish. Best efforts will be made to store the images safely. The photographer is not however liable for any technical malfunction of the hard drive. Your (ordered) edited ‘delivered’ headshots will be stored online/ in the cloud for a longer period as a courtesy for archival purposes. It is your responsibility however to store your edited images safely to your own computer & cloud accounts after delivery.
COVID 19
Please inform me if you begin to feel poorly before your session or if you’ve been in close contact with someone with covid, and we’ll reschedule. I’ll do the same. All bookings are undertaken at your own risk. The photographer can’t be held accountable if you develop covid after the session. If you are vulnerable or would like to be careful there are a few options. Flag with me and I’ll take a lateral flow test beforehand. We can have windows open and keep distanced (around 2 metres). Or you can always request an outdoor only session in the fresh air - and we’ll also keep distanced. Plus if you’d like me to wear a mask, let me know.